Exhibition Rules & Regulations

1. TERMS OF REFERENCE

Under these rules and regulations the term Exhibitor shall include all employees, servants and agents of any company, partnership, firm or individual to whom space has been allocated for the purposes of exhibiting. The term Exhibitor shall mean the exhibition referred to on the application and contract form. The term Organizer shall mean MEX International Inc. The term Exhibition, Venue, Space, Stand/Booth, Exhibits shall mean physical and/or virtual.

2. EXHIBITORS AND REGISTRANTS (hereinafter also referred to as Applicants) shall be bound by the conditions, rules and regulations set forth in this agreement and any changes must be made in writing and signed by an authorized official of Organizer who shall have full power to interpret and to make or amend these rules, provided that such amendments and additions do not operate to diminish the rights reserved for the Exhibitor/Registrant under this contract/application, and shall not operate to increase liabilities of its Sponsors, Agents or Employees.

3. EXHIBITORSare expected to comply with Show Organizer, Building and any and all government rules and
regulations.

4. EXHIBITOR COVENANTS

  1. The Exhibitor will not do anything directly or indirectly connected with their display which might be a violation of any laws, bylaws, ordinances or regulations of show Organizer or any government or regulatory body.
  2. The Exhibitor agrees to abide by all the rules and regulations as outlined in the Ontario Occupational Health and Safety The Exhibitor agrees to obtain, at its own expense, any licenses or permits which are required, including without limitation, from government bodies, trade or industry associations and any other third parties, for the operation of its trade or business during the show and to pay all taxes that may be levied against it as a result of the operation of its trade or business in their space allocated.
  3. The Exhibitor agrees to obey any non-smoking regulations in effect at the facility and agrees to ensure that its officers, agents, employees and those for whom in law they are responsible for, obey any such regulations.

5. DISPLAY

  1. The Exhibitor agrees to occupy the contracted exhibit space during the full term of the show and to exhibit only the products described in this contract.
  2. Organizer reserves the right, in its sole and unfettered discretion to (i) determine the eligibility of Exhibitors and exhibits for the show, (ii) reject or prohibit exhibits or Exhibitors which the Organizer considers objectionable, and

(iii) relocate Exhibitors or exhibits when in Organizer’s opinion such moves are necessary to maintain the character and/or good order of the show.

6. Exhibitor shall not permit raffles, donations or other promotional measures that require members or guests to be present at a specified location and time, and all unusual promotional plans must be approved by Organizer in advance in writing.

7. ATTENDANCE HOURS shall be controlled solely by Organizer who will specify hours , and admission shall be by ticket or badge, or username for virtual platform. Identification badges shall not be transferable.

8. THE PUBLISHER OF THE CATALOGUE, Organizer, Sponsors; its Agents or Employees will not be responsible for any errors or omissions on copy prepared and submitted by the Advertiser or Exhibitor.

9. APPLICATION FOR PARTICIPATION

  1. The execution of the Application and its receipt by the Organizer is deemed conclusive evidence of the Exhibitor’s agreement to pay the full fees due from that moment. The Application is non-cancellable by the Exhibitor. The Organizer shall reserve the right to refuse any application or any exhibit that an Exhibitor intends to exhibit at the Exhibition without disclosing to the Exhibitor any reasons therefore.
  2. The Exhibitor further acknowledges that the Organizer, having incurred expenses as the result of the contract/application, is not required to refund any of the fees agreed to on the reverse side of this contract and that the Organizer is also entitled to any unpaid amounts that may be owing by the Applicant to the Organizer.

10. ALLOCATION OF EXHIBITION SPACE

The Organizer shall allocate the space in accordance with the nature of exhibits or in any manner they may deem fit. The Organizer shall reserve the rights to change the space allocated to the Exhibitor at any time prior to the commencement of the erection of the booth of the Exhibitor and, to make such alterations as the Organizer may deem fit. Such changes shall be at the discretion of the Organizer and the Exhibitor shall have no claim for compensation as a result of such changes

11. USE OF EXHIBITION SPACE

  1. Exhibitors are only entitled to exhibit such products as are approved by the Organizer and the Exhibitors are to manage their exhibits with competent personnel during the opening hours of the The Organizer reserves the rights to refuse admittance to any visitor to the Exhibition to have access to the stand. Exhibitors are not allowed to sub-let or assign the stand/s allocated to them to other parties either wholly or in part without written consent of the Organizer. Exhibitors will be liable for any damage to the walls or to any part of the Exhibition hall in which their exhibits are placed and shall not paint or otherwise alter the floors, ceiling, pillars, or walls without prior consent of the Organizer.
  2. The Exhibitors shall not display from any stand any card, advertisement or any other printed matter which either relates to or promotes a company, firm or individual which is not a bona fide Exhibitor at the Exhibition or which does not promote the Exhibitor itself.
  3. Exhibit shall not obstruct the view of adjoining exhibits nor be operated in any manner objectionable to other All lighting within the exhibit must be arranged and operated so as not to be distracting to adjacent exhibits. Audio Visual equipment or other sound devices operated in a manner objectionable to Organizer shall be prohibited.

12. TERMS OF PAYMENT

  1. The Exhibitor shall pay 50% of the charges payable by the Exhibitor under the Contract Form to the Organizer upon signing the contract form. In the event that the Exhibitor fails to pay the deposit within 30 days of signing of this contract, the Organizer reserves the right to reallocate the Exhibitor’s stand.
  2. The balance shall be paid not later than two (2) months prior to the opening date of the
  3. In the event that the Exhibitor fails to pay to the Organizer any sum due to the Organizer on the due date, the Organizer shall be granted a right of lieu in respect of the Exhibitor’s stand equipment and exhibits (the Lieu Items) on the understanding that the Organizer are entitled to realize and/or sell the Lieu items in order to settle such amounts due to the Organizer. The Organizer cannot be held liable for damage to and/or loss of the Lieu items arising from such realization and/or sale.
  4. The Exhibitor or Sponsor will not receive brand promotion until receipt of 50%
  5. The Applicant further acknowledges that Organizer, having incurred expenses as a result of the contract/application, is not required to refund any of the fees agreed to on this contract and that Organizer is also entitled to any unpaid amounts that may be owing by the Applicant to Organizer.

13. BREACH OF CONTRACT AND WITHDRAWAL BY Exhibitor

  1. Where an Exhibitor cancels his space after the space has been allocated or where an Exhibitor fails to meet the payment schedule notified to the Exhibitor by the Organizer the following cancellation charges shall apply and the relevant spaces shall be re-allocated.
  2. Once signed; this contract is final and The full contract value must be honored regardless of cancellation.
  3. If the Exhibitor fails to comply with the payment schedule notified to the Exhibitor by the Organizer, the total space cost payable by such an Exhibitor shall become immediately due and payable.
  4. Should the Exhibitor or his agent upon request made by the Organizer at any time prior to the Exhibition fail to confirm he will be exhibiting his Exhibits at the Exhibition or should the Exhibitor fail to be physically present at the place where the Exhibition is to be held two days (on such other period as may be specified by the Organizer to the Exhibitor in writing) prior to the beginning of the Exhibition, such area may be otherwise disposed of in such manner as the Organizer shall determine in their absolute The dealing by the Organizer with the Exhibition space pursuant to this clause shall not release the Exhibitor from his contractual obligations or entitle him to a refund nor shall the Exhibitor lodge any claim against the Organizer.

14. CHANGES

The Organizer reserves the right to change the venue and duration of the Exhibition if an exceptional circumstances so demands. In the event of change of venue and/or duration or cancellation of the Exhibition, the agreement to participate shall remain in force so long as the Exhibitor is informed with advance notice before such changes will take place. In the event of a change of venue and/or duration or cancellation of the Exhibition, the Exhibitors shall not be entitled to any claim compensation in connection with their reservation for participation.

15. SOUND LEVEL

The use of HEADPHONES for sound demonstration is strongly recommended. The demonstration of sound equipment within the exhibition hall must be conducted with a fully soundproof booth built within the stand area. The sound level of audio equipment must be tuned to an acceptable volume and conducted in a way, which does not interfere with neighbouring stands. The sound level should not exceed 80db measured from the nearest point of adjoining stands. If the Exhibitor continues to refuse to comply with the request to reduce the volume, the Organizer reserve the right to disconnect all power supplies to the stand and no compensation will be made to the Exhibitor. The Organizer permits only Exhibitors who take space above 400 Sq ft. space to demonstrate using sound. The schedule of the same to be provided by the Organizer.

16. CONSTRUCTION AND DECORATION OF STAND

Exhibitors will be allowed to decorate their unit as per schedule in Exhibitor’s Manual. Any damages caused by the Exhibitor or his/its contractors to other Exhibitors or common property shall be the responsibility of the Exhibitor. All Exhibitors must abide by the rules and regulations and complete their construction and decoration by the date and time stipulated by the Organizer. Exhibit shall not obstruct the view of adjoining exhibits nor be operated in any manner objectionable to other Exhibitors. All lighting within the exhibit must be arranged and operated so as not to be distracting to adjacent companies. Audio Visual equipments or other sound devices operated in a manner objectionable to Organizer shall be prohibited.

17.  MOVEMENT OF EXHIBITS

  1. Exhibitors shall bear responsibility and expenses for the transport of exhibits to the Exhibition
  2. It is the responsibility of Exhibitors to ensure that their shipment/exhibits arrive on time to the exhibition venue. The Organizer shall not bear any responsibility for delayed or damaged shipment/ exhibits. Exhibitors are advised to engage the services of the services of the official freight forwarding companies for the show.
  3. Exhibitors shall make their own arrangement for storage and warehousing of their
  4. No Exhibitor will be allowed to remove his exhibit from the Exhibition floor, prior to the official closing time of the Exhibition, and the Exhibitor shall have an authorized representative present at the Exhibition throughout all exhibit periods and during the installation and dismantling of his exhibit. Early dismantling warrants a $500 penalty and subjects the Exhibitor to entry in future exhibitions
  5. Exhibitors shall remove all material, supplies, samples, signage etc any and all belongings from the

Failure to do so will result in a $500 garbage disposal fee and will subject entry in future exhibitions.

18.  FAILURE OF SERVICES

The Organizer shall not be liable for any loss sustained by the Exhibitor directly or indirectly attributable to the cancellation, suspension or reduction of duration of the scheduled Exhibition from the period advertised or specified due to:

  1. Force Majeure
  2. Acts of War, Military Activity, and Municipal Statutory or Civil Authority
  3. Fire, flood, typhoon excessively inclement of weather, earthquake, or a combination of the
  4. Damage caused by an aerial object or
  5. Strikes or lockouts by
  6. Outbreak of Disease(s) and/or Epidemic(s).
  7. If the Exhibition is cancelled, reduced or postponed whether for the reasons set out above or otherwise then and in such event the charges paid to the Organizer or any part thereof may be refunded at the sole discretion of the Organizer to the Exhibitors but without prejudice to the Organizer right to appropriate the entire sum or any part thereof for expenses they have already incurred for the Exhibition.

19.  SECURITY

The Organizer shall take all reasonable security precautions in the interest of the Exhibitors and visitors. However, the Organizer shall not for any reason whatsoever be held responsible for any loss or theft of exhibits at the Exhibition hall during the build-up, exhibition and dismantling period. The Organizer shall also not be held responsible for any loss or damage to exhibits or any articles belonging to the Exhibitors

20.  FIRE REGULATIONS

All materials used in stands and exhibition constructions must be properly fireproofed in accordance with local regulations. Fire marshals will patrol the Exhibition facilities and will be authorized to stop any demonstration that is of potential fire hazards. Electrical must meet all CSA standards. Failure to do so may allow exhibit to be shut down.

21.  INSURANCE, LIABILITY AND RISKS

  1. The Exhibitor shall insure, indemnify and hold the Organizer and the venue owners harmless in respect of all costs, claims, demands and expenses to which they may be subject to as a result of loss or injury arising to any persons whatsoever caused while the said persons are upon examining or passing the Exhibitor’s stands, during the tenancy of the Exhibition. The liability or risks of the employees’ agents or exhibits shall be the responsibilities of the Exhibitors.
  2. The Organizer shall not be liable for any loss, damage or delay incurred in freight shipments (transport, handling and clearing) into and out of the country in which the Exhibition is held. Exhibitors are urged to adequately insure all
  3. The Exhibitor shall obtain and maintain at its own expense during the period commencing on the first move-in date and terminating on the last move-out date, a policy of insurance acceptable to Organizer. The policy of insurance shall name the Organizer as additional insured and insure the Exhibitor against all claims of any kind arising from or in any way connected with the Exhibitor’s presence or operations of the show. Policy shall provide coverage of at least $2,000,000 for each separate occurrence. The Exhibitor shall provide the Organizer with a Certificate of Insurance 60 days prior to the move in date.

22.  SUPPLEMENTARY CLAUSES

Whenever necessary, the Organizer shall have the right to issue supplementary regulations in addition to those in this Agreement to ensure the smooth management of the Exhibition. Any additional written regulations and/or instructions shall form part of these Terms of Contract and they shall be binding on the Exhibitors upon the Exhibitors receiving notice of the same.

23. Organizer, Organizer Sponsors, its Agents or Employees are not responsible for any loss, damage or delay incurred in freight shipments (transport, handling and clearing) into and out of the country in which the Exhibition is Exhibitors are urged to adequately insure all shipments.

24. The Organizer is not responsible to assist the Exhibitor (or its officers or representatives, if a body corporate) in obtaining passport and visa entrance into the country where the Exhibition is held. The fact that the Exhibitor is unsuccessful in obtaining these documents from the necessary government authorities will not constitute a basis of cancellation for this contract/application and it is clearly understood that no refunds whatsoever will be made. The Exhibitor, however, may substitute another party or company who meets the entry and government formalities necessary for entry into the country where the Exhibition is to be held. Such substitution shall be the sole responsibility of the contracting Exhibitor.

25. The Exhibitor expressly acknowledges that no representations – whether oral or in writing – expressed or implied

– have been made concerning the amount of business to be gained from the exhibit, its success or that Organizer, or any of their subsidiaries or affiliates, employees or other entities allied with them have made any guarantees or assurances concerning the exhibition. Exhibitor further acknowledges that this document constitutes the entire agreement and the binding rules and regulations existing between the parties and that it has not been modified neither verbally nor in writing. No one is authorized to make any oral changes in this agreement.

26. The failure to object to any breach of any clause herein by the Organizer shall not constitute agreement to modification of this agreement or a waiver of any subsequent breach of such clause.

27. The construction of this Agreement herein will be governed by the laws of Canada and the Exhibitor hereby agrees that in relation to any legal action or proceedings arising out of or in connection with this Agreement, the Exhibitor irrevocably submits to the non-exclusive jurisdiction of the courts of Canada.

28. The Exhibitor shall indemnify and keep the Organizer indemnified against all costs (including legal costs on a full indemnify basis) incurred by the Organizer in respect of the Organizer enforcing any and all the rights against the Exhibitor under this Agreement.

29. Data Protection Law: all laws related to data protection and privacy that are applicable to any territory where Organizer or Client processes personal data, where the Event takes place, where any element of the Package is provided and/or where Organizer or Client is established.

30. INDEMNITY

  1. The Exhibitor accepts all risks associated with the use of the exhibit space and environs. The Exhibitor shall not make any claim or demand or take any legal action, whatsoever, against the Organizer, the show sponsors or the facility in which the show is held, for any loss, damage or injury howsoever caused, to the Exhibitor, its officers, employees, agents or their property with the exception of any damages, injury or death caused by the gross negligence or willful misconduct of the Organizer.
  2. The Exhibitor agrees to indemnify and hold harmless Organizer, show sponsors and the facility, their respective officers, agents and employees, against all claims, costs and charges of every kind resulting from their occupancy of the exhibit space or its environs, for personal injuries, death, property damages or any other damage sustained by the Exhibitor or its officers, agents, employees or those for whom in law they are responsible, or Organizer, or a visitor to the show, except if such damages, injury or death were caused by the gross negligence or willful misconduct of the Organizer.

31.  NSF CHEQUES

In the event that the Exhibitor’s cheque is returned by a bank due to insufficient funds, a $75 administration fee will be charged to the Exhibitor.