1. When and where is the show taking place?
A: Dates: 18–19 November 2026 | Timings: 09:30 – 17:00 hrs | Venue: Hall 3 & 4, The International Centre, 6900 Airport Road, Mississauga, ON, Toronto, Canada.
2. What are the move-in and move-out schedules?
A: Move-in: 16 Nov (12:00–18:00), 17 Nov (08:00–18:00)
Move-out: 19 Nov (17:01–22:00)
Early dismantling before 17:01 hrs on 19 Nov is not allowed.
3. Where can I find the exhibitor list?
A: Go to the ‘Exhibitor’ tab in the menu and click on ‘Exhibitor List’ to view all exhibiting companies at Canada Light Expo.
4. Are there transportation options to the venue?
A: Details on public transportation routes, recommended travel options, and nearby stay options around The International Centre, Toronto, Canada can be found under the ‘Plan Your Travel’ section of the website.
5. Which airport is closest to The International Centre, Toronto?
A: The nearest airport is Toronto Pearson International Airport.
6. What is included in my booth package?
A: Booth inclusions vary according to the package booked:
– RAW SPACE
FOR CANADA BASED COMPANIES
Raw Space (min. 200 sq ft )
Rate: CAD 33 PER SQ FT
FOR COMPANIES BASED OUTSIDE OF CANADA
(INTERNATIONAL PARTICIPANTS)
Raw Space (min. 200 sq ft)
Rate: CAD 39 PER SQ FT
* Includes: Booth space, carpet, basic power outlet 1500 Watt (12 Amps), and 1 networking & conference pass.
* 10% Corner Premium Extra.
* TAX – 13% HST extra.
– PIPE & DRAPE BOOTH STRUCTURE
FOR CANADA BASED COMPANIES
Standard Booth 10’x10’
Rate: CAD 38 PER SQ FT
FOR COMPANIES BASED OUTSIDE OF CANADA
(INTERNATIONAL PARTICIPANTS)
Standard Booth 10’x10’
Rate: CAD 44 PER SQ FT
* Includes: 10’x10’ draped booth with standard carpet, company ID sign, 6’ skirted table, two chairs, wastebasket, basic power outlet 1500 Watt (12 Amps), and 1 networking & conference pass.
* 10% Corner Premium Extra.
* TAX – 13% HST extra.
– OCTANORM BOOTH PACKAGE
FOR CANADA BASED COMPANIES
Octanorm Structure Standard Booth [(10’x10’) Min 100 Sq. ft.]
Rate: CAD 4600 FOR A 10’x10’ SQM. BOOTH
FOR COMPANIES BASED OUTSIDE OF CANADA
(INTERNATIONAL PARTICIPANTS)
Octanorm Structure Standard Booth [(10’x10’) Min 100 Sq. ft.]
Rate: CAD 5500 FOR A 10’x10’ BOOTH
* Includes: Standard 10’x10’ Octanorm booth with AGAM partitions, fascia with company name & booth number, 6’ skirted table, two chairs, wastebasket, basic power outlet 1500 Watt (12 Amps), and 1 networking & conference pass.
* 10% Corner Premium Extra.
* TAX – 13% HST extra.
7. What is not included in my booth package?
A: Insurance (mandatory), signage, internet/telecom, cleaning, and additional furniture are not included.
8. Is insurance mandatory?
A: Yes. All exhibitors must carry liability insurance coverage of $2,000,000. A Certificate of Insurance (COI) must be submitted by 24 Oct 2026, or insurance can be purchased through ExhibitorInsurance.com.
9. Do my products need electrical approval?
A: Yes. All products must comply with the Ontario Electrical Safety Code and be ESA approved. Unapproved items require either:
• Permission to Show (not energized)
• Permission to Energize (demo use only)
10. What are the booth size and height restrictions?
A:
• Linear Booth: 8 ft
• Perimeter Booth: 12 ft
• End-cap Booth: 8 ft
• Peninsula/Island/Split Island Booth: Up to 16 ft with approval
11. Are hanging signs allowed?
A: Yes, for booths measuring 20×20 ft or larger (Peninsula, Island, Split Island booths).
Maximum height: 16 ft.
All hanging signs must be approved 30 days prior to move-in. Additional charges apply.
12. What are the shipping and warehousing details?
A: Advance warehousing through Cross Connect is available during designated dates from 09:00–15:00 EST. Direct venue deliveries can be made during designated dates from 08:00–20:00 hrs.
13. Who handles customs clearance for international exhibitors?
A: Cross Connect is the official customs broker and assists with import/export documentation and bonds.
14. Can I hand-carry materials to my booth?
A: Yes. Dollies are available onsite free of charge. Forklift and material handling services provided by Stronco are chargeable.
15. What footwear is required during move-in and move-out?
A: Closed-toe shoes are mandatory. Sandals, open-toe shoes, and heels are not permitted.
16. Can I bring outside food or beverages?
A: No. All catering must be arranged through The International Centre. In-booth catering is available.
17. How do I get exhibitor badges for my staff?
A: Exhibitors receive a designated number of badges based on booth size. Staff must register through the Exhibitor Dashboard by 5 Nov 2026. Badges are required for move-in, show days, and move-out.
18. Are photography and videography permitted?
A: Yes, for your own booth. Permission must be obtained before photographing or recording other booths.
19. Are balloons, popcorn machines, glitter, or confetti allowed?
A: No. These items are strictly prohibited inside the venue.
20. Can I distribute promotional material outside my booth?
A: No. Distribution of promotional materials is permitted only within your booth space.
21. What are the security arrangements?
A: General 24-hour security will be provided. Exhibitors are responsible for securing their own valuables. Optional booth security can be arranged through Tone-Gar Security.
22. Can animals be brought into the venue?
A: Only service and support animals are permitted. All other animals require prior written approval.
23. Is smoking allowed inside the venue?
A: No. The International Centre is a designated non-smoking facility.
24. How can I order furniture or booth accessories?
A: Furniture and booth accessories can be ordered through Cross Connect Services. Orders placed before the specified deadline qualify for discounted rates.
