1. TERMS OF REFERENCE
Under these rules and regulations the term Exhibitor shall include all employees, servants and agents of any company, partnership, firm or individual to whom space has been allocated for the purposes of exhibiting. The term Exhibitor shall mean the exhibition referred to on the application and contract form. The term Organizer shall mean MEX International Inc. The term Exhibition, Venue, Space, Stand/Booth, Exhibits shall mean physical and/or virtual.
2. EXHIBITORS AND REGISTRANTS
(hereinafter also referred to as Applicants) shall be bound by the conditions, rules and regulations set forth in this agreement and any changes must be made in writing and signed by an authorized official of Organizer who shall have full power to interpret and to make or amend these rules, provided that such amendments and additions do not operate to diminish the rights reserved for the Exhibitor/Registrant under this contract/application, and shall not operate to increase liabilities of its Sponsors, Agents or Employees.
3. EXHIBITORS
are expected to comply with Show Organizer, Building and any and all government rules and regulations.
4. EXHIBITOR COVENANTS
a) The Exhibitor will not do anything directly or indirectly connected with their display which might be a violation of any laws, bylaws, ordinances or regulations of show Organizer or any government or regulatory body.
b) The Exhibitor agrees to abide by all the rules and regulations as outlined in the Ontario Occupational Health and Safety Act. The Exhibitor agrees to obtain, at its own expense, any licenses or permits which are required, including without limitation, from government bodies, trade or industry associations and any other third parties, for the operation of its trade or business during the show and to pay all taxes that may be levied against it as a result of the operation of its trade or business in their space allocated.
c) The Exhibitor agrees to obey any non-smoking regulations in effect at the facility and agrees to ensure that its officers, agents, employees and those for whom in law they are responsible for, obey any such regulations.
5. DISPLAY
a) The Exhibitor agrees to occupy the contracted exhibit space during the full term of the show and to exhibit only the products described in this contract.
b) Organizer reserves the right, in its sole and unfettered discretion to:
(i) determine the eligibility of Exhibitors and exhibits for the show,
(ii) reject or prohibit exhibits or Exhibitors which the Organizer considers objectionable, and
(iii) relocate Exhibitors or exhibits when in Organizer’s opinion such moves are necessary to maintain the character and/or good order of the show.
6. Exhibitor shall not permit raffles, donations or other promotional measures that require members or guests to be present at a specified location and time, and all unusual promotional plans must be approved by Organizer in advance in writing.
7. ATTENDANCE HOURS
shall be controlled solely by Organizer who will specify hours etc., and admission shall be by ticket or badge, or username for virtual platform. Identification badges shall not be transferable.
8. THE PUBLISHER OF THE CATALOGUE, Organizer, Sponsors; its Agents or Employees will not be responsible for any errors or omissions on copy prepared and submitted by the Advertiser or Exhibitor.
9. APPLICATION FOR PARTICIPATION
a. The execution of the Application and its receipt by the Organizer is deemed conclusive evidence of the Exhibitor’s agreement to pay the full fees due from that moment. The Application is non-cancellable by the Exhibitor. The Organizer shall reserve the right to refuse any application or any exhibit that an Exhibitor intends to exhibit at the Exhibition without disclosing to the Exhibitor any reasons therefore.
b. The Exhibitor further acknowledges that the Organizer, having incurred expenses as the result of the contract/application, is not required to refund any of the fees agreed to on the reverse side of this contract and that the Organizer is also entitled to any unpaid amounts that may be owing by the Applicant to the Organizer.
10. ALLOCATION OF EXHIBITION SPACE
The Organizer shall allocate the space in accordance with the nature of exhibits or in any manner they may deem fit. The Organizer shall reserve the rights to change the space allocated to the Exhibitor at any time prior to the commencement of the erection of the booth of the Exhibitor and, to make such alterations as the Organizer may deem fit. Such changes shall be at the discretion of the Organizer and the Exhibitor shall have no claim for compensation as a result of such changes.
11. USE OF EXHIBITION SPACE
a. Exhibitors are only entitled to exhibit such products as are approved by the Organizer and the Exhibitors are to manage their exhibits with competent personnel during the opening hours of the Exhibition. The Organizer reserves the rights to refuse admittance to any visitor to the Exhibition to have access to the stand. Exhibitors are not allowed to sub-let or assign the stand/s allocated to them to other parties either wholly or in part without written consent of the Organizer. Exhibitors will be liable for any damage to the walls or to any part of the Exhibition hall in which their exhibits are placed and shall not paint or otherwise alter the floors, ceiling, pillars, or walls without prior consent of the Organizer.
b. The Exhibitors shall not display from any stand any card, advertisement or any other printed matter which either relates to or promotes a company, firm or individual which is not a bona fide Exhibitor at the Exhibition or which does not promote the Exhibitor itself.
c. Exhibit shall not obstruct the view of adjoining exhibits nor be operated in any manner objectionable to other Exhibitors. All lighting within the exhibit must be arranged and operated so as not to be distracting to adjacent exhibits. Audio Visual equipment or other sound devices operated in a manner objectionable to Organizer shall be prohibited.
12. TERMS OF PAYMENT
a. The Exhibitor shall pay 50% of the charges payable by the Exhibitor under the Contract Form to the Organizer upon signing the contract form. In the event that the Exhibitor fails to pay the deposit within 30 days of signing of this contract, the Organizer reserves the right to reallocate the Exhibitor’s stand.
b. The balance shall be paid not later than two (2) months prior to the opening date of the exhibition.
c. In the event that the Exhibitor fails to pay to the Organizer any sum due to the Organizer on the due date, the Organizer shall be granted a right of lieu in respect of the Exhibitor’s stand equipment and exhibits (the Lieu Items) on the understanding that the Organizer are entitled to realize and/or sell the Lieu items in order to settle such amounts due to the Organizer. The Organizer cannot be held liable for damage to and/or loss of the Lieu items arising from such realization and/or sale.
d. The Exhibitor or Sponsor will not receive brand promotion until receipt of 50% deposit.
e. The Applicant further acknowledges that Organizer, having incurred expenses as a result of the contract/application, is not required to refund any of the fees agreed to on this contract and that Organizer is also entitled to any unpaid amounts that may be owing by the Applicant to Organizer.
13. BREACH OF CONTRACT AND WITHDRAWAL BY Exhibitor
a. Where an Exhibitor cancels his space after the space has been allocated or where an Exhibitor fails to meet the payment schedule notified to the Exhibitor by the Organizer the following cancellation charges shall apply and the relevant spaces shall be re-allocated.
b. Once signed; this contract is final and binding. The full contract value must be honored regardless of cancellation.
c. If the Exhibitor fails to comply with the payment schedule notified to the Exhibitor by the Organizer, the total space cost payable by such an Exhibitor shall become immediately due and payable.
d. Should the Exhibitor or his agent upon request made by the Organizer at any time prior to the Exhibition fail to confirm he will be exhibiting his Exhibits at the Exhibition or should the Exhibitor fail to be physically present at the place where the Exhibition is to be held two days (on such other period as may be specified by the Organizer to the Exhibitor in writing) prior to the beginning of the Exhibition, such area may be otherwise disposed of in such manner as the Organizer shall determine in their absolute discretion. The dealing by the Organizer with the Exhibition space pursuant to this clause shall not release the Exhibitor from his contractual obligations or entitle him to a refund nor shall the Exhibitor lodge any claim against the Organizer.
